There are no substitutes available for this material or service. The Contract Planning and Advance Approval (CPAA) issued to seek advance approval to use the standing offer method of supply, or establish a supply arrangement (or the formal procurement plan to seek procurement strategy approval), must be approved based on the total estimated value (i.e. Want to order a handbook? Any incumbent, under any level, who holds a valid delegation of approval authority for contract entry may sign a contractual document for the same commodities for which the incumbent has delegation of authority, regardless of dollar value. The electronic bidding approval levels apply whenever an. A single source purchase is one where there are multiple sources of supply, but for specific reasons the item or service must be purchased from a specified vendor. Row headers identify the risk level, moving down from high to low. 2304(c) authorizes, under certain conditions, contracting without providing for full and open competition. Other 8(a) companies can only receive sole source awards for manufacturing contracts up to $6.5 million and for service contracts up to $4 million. the entire project/program), Goods and Services Tax/Harmonized Sales Tax (GST/HST) included, of the requirement that is proposed to be satisfied by this method of supply. The relevant limits for individual officers, which may be lower than the maximums identified in the Delegation of Authority Tables, are contingent upon Acquisitions Branch policies and procedures. Learn how to supply a needed product or service. (a) A Participant (other than one owned by an Indian Tribe, ANC or NHO) may not receive sole source 8(a) contract awards where it has received a combined total of competitive and sole source 8(a) contracts in excess of the dollar amount set forth in this section during its participation in the 8(a) BD program. This part applies to all acquisitions except- (a) Contracts awarded using the simplified acquisition procedures of part 13 (but see 13.501 for requirements pertaining to sole source acquisitions of commercial items under subpart 13.5); (b) Contracts awarded using contracting procedures (other than those addressed in this part) that are expressly authorized by statute; Public Works and Government Services Canada. For information on contract entry approval authorities for contracts requiring ratification, refer to section, If the total cost of the procurement for approval purposes exceeds the limits set out in, The Delegation of Authority Tables outline. Justification and Approval (J&A) - A document required to justify and obtain appropriate level approvals to contract without providing for full and open competition as required by the Federal Acquisition Regulation (FAR). One way to mitigate the risk of overspending posed by a sole source contract -- which by definition is negotiated in the absence of a direct market mechanism -- is to limit the length of the contract. Learn about selling to the Government of Canada, Learn about buying for the Government of Canada, Find a Standard Acquisition Clauses and Conditions (SACC) Manual item, SELECT (construction, engineering, architecture services and related maintenance and consulting services), Centralized Professional Services System (CPSS) ePortal, Goods and Services Identification Number (GSIN), Standing Offers and Supply Arrangements (SOSA) open data, Standing Offers and Supply Arrangements Application (SOSA App), Get Started With Buyandsell.gc.ca Accounts, Buyandsell.gc.ca Accounts Frequently Asked Questions, About the Standing Offers and Supply Arrangements Application (SOSA App), Tender Management Application Frequently Asked Questions, Get Started with the Tender Management Application, Standing Offers and Supply Arrangements (SOSA), Request your own Supplier Contract History Letter, United Nations Standard Products and Services Code (UNSPSC), Annex: Conditions Imposed on the Approval Authority Limits for Public Works and Government Services Canada Personnel, Standard Acquisition Clauses and Conditions (SACC) Manual, 184.108.40.206 - Annex: Contracting Limits for Basic and Standard Procurements, 220.127.116.11 - Annex: Contracting Limits for Complex Procurements, Annex 6.4.5 Table of Equivalent Positions, 6.30.5 Ratifications within Department Authorities, Appendix C – Treasury Board Contracts Directive, Annex 2.4 Characteristics of Acquisitions Program Procurement Complexity Levels, Annex 18.104.22.168: Contracting Limits for Basic and Standard Procurements, PN105R1 - Procurement Complexity Levels, Risk Assessment and Approval Authorities, Annex 6.4.2: Contracting Limits including Exceptional Authorities, Annex 22.214.171.124: Contracting Limits for Complex Procurements, Senior Director/Regional Director/Director, Annex: Contracting Limits including Exceptional Authorities, The Delegation of Authorities Tables for the Acquisitions Program can be found on the. The obsolete content of Annex 126.96.36.199 has been deleted but can be viewed for reference only in the Supply Manual Archive, Version 2014-3. 10 U.S.C. Contracting officers must ensure that any authorities they exercise are in accordance with their approved delegation form. For Complexity Levels 4 and 5 inclusive, with the exception of administrative amendments, the approval authority for contract entry and non-administrative amendments is set at Assistant Deputy Minister, Acquisitions Branch, regardless of the competitiveness of the requirement. Sole-Source acquisitions are detailed in the Federal Acquisition Regulation parts 6 and 13; aspects of the sole-source award process include an exigent need, limited source of supply or service, brand-name justification, and/or competition is determined inadequate. (2) For a firm having an employee-based primary NAICS code at time of program entry, the limit above which it can no longer receive sole source 8(a) contracts is $100,000,000. See the FAQ for details. Once the departmental authority limit for the exceptional authority has been reached, any subsequent approvals require a Treasury Board submission. In most cases, Sole Sourcing is the result of competitive proposals being not applicable to the contract requirements. (b) Once the limit is reached, a firm may not receive any more 8(a) sole source contracts, but may remain eligible for competitive 8(a) awards. Provide original manufacturer’s name. This assessment will identify the specific risks of a procurement or proposed amendment, and the appropriate level of approval required for contract entry or issuing a contract amendment. Justifications and Approvals / Sole Source Acquisitions. By default, the delegation limits of individual officers are a percentage of the departmental authority: Level 1 and 2 positions have 100% of the departmental authority; Level 3 positions have 50% of the departmental authority; and. Contracting without providing for full and open competition or full and open competition after exclusion of sources is a violation of statute, unless permitted by one of the exceptions in 6.302. Justification and Approval (J&A) - A document required to justify and obtain appropriate level approvals to contract without providing for full and open competition as required by the Federal Acquisition Regulation (FAR). Column headers identify complexity level, moving left to right from Level 1 through 5 inclusive. Section 124.519. Expedited Contracting Procedures Checklist, J & A Training (Operational CONS Training Team), J & A For Other Than Full and Open Competition (USACE), J & A Guide- AF IG 5306 on Other Than Full and Open Competition, J & A For Other Than Full and Open Competition, Brand Name/ Sole Source Letter to Customer for Justification, Simplified Competition or Non Competitive Memo (Under SAT). (d) A Participant's eligibility for a sole source award in terms of whether it has exceeded the dollar limit for 8(a) contracts is measured as of the date that the requirement is accepted for the 8(a) program without taking into account whether the value of that award will cause the limit to be exceeded. DPAP > Contingency Contracting > Defense Contingency Contracting Handbook. § 124.519 Are there any dollar limits on the amount of 8(a), Electronic Code of Federal Regulations (e-CFR), Part 124. This grid illustrates the delegation limits of individual officers based on the risk level and the complexity of the procurement. For example, if the incumbent holds a valid delegation of approval authority for contract entry for goods and military repair and overhaul, then the incumbent has signing authority for goods and military repair and overhaul. (1) For a firm having a receipts-based primary NAICS code at time of program entry, the limit above which it can no longer receive sole source 8(a) contracts is five times the size standard corresponding to its primary NAICS code which is determined as of the date of SBA's acceptance of the requirement for the 8(a) BD program or $100,000,000, whichever is less. Therefore, if it is intended to issue more than one standing offer against a Request for a Standing Offer, the sum of the total estimated value (. Only a limited number of responding states put a limit on the length of a sole source contract. The characteristics applicable to the various levels of complexity are identified at Annex 2.4 Characteristics of Acquisitions Program Procurement Complexity Levels. A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids. (b) Once the limit is reached, a firm may not receive any more 8(a) sole source contracts, but may remain eligible for competitive 8(a) awards. Annex 188.8.131.52: Contracting Limits for Basic and Standard Procurements (2014-09-25) With the promulgation of PN105R1 - Procurement Complexity Levels, Risk Assessment and Approval Authorities, the content of this section was reviewed and incorporated to Annex 6.4.2: Contracting Limits including Exceptional Authorities. (c) SBA includes the dollar value of 8(a) options and modifications in determining whether a Participant has reached the limit identified in paragraph (a) of this section. (5) An agency may not award an 8(a) sole source contract for an amount exceeding $22,000,000 unless the contracting officer justifies the use of a sole source contract in writing and has obtained the necessary approval under the Federal Acquisition Regulation.